Step 3(a): Advanced Information Instructions

 

                                                                 

                                                               Full Assessment                 Medium Assessment                      Lite Assessment 

 

What?

Some Advance Information will be requested by the assessor ahead of the Assessment Day. 

There are 7 questions that will be assessed prior to the Assessment Day. 

The Advance Information Checklist contains a list of the requested documentation.

Why?

The purpose of requesting Advance Information is to streamline the ‘on the day’ assessment process. 

Having information in advance of the assessment day will allow assessors to score 7 of the Assessment Questions prior to the assessment day itself.  Any final clarifications may be made on the assessment day, if necessary.

This will reduce the number of questions to be assessed in full during the PCIP.

When?

The Advance Information will be requested by the assessor at least 6 weeks prior to the assessment day.

In order to ensure that the PCIP Assessment takes place on the agreed date, the Advance Information will be required to be with the assessor 2 weeks prior to the Assessment Day.

Where?

The assessment of the Advance Information will take place off-site. 

Any final clarifications should be made on the assessment day.

 

Types of Advance Information

There will be 2 types of Advance Information requested:

Information Selected  By the Assessor Information Selected By the Organisation

This is a request for specific tender or contract information selected by the assessor

e.g. the exit strategy from contract SLC06-2014 awarded to John Smith & Son.

This is a request for specific information/evidence which can be selected by the organisation

e.g. provide evidence of a supplier improvement plan.

The Advance Information Calculator, found in Step 3(b), can be used as a guide to determine which information could be requested.

 

New Public Procurement Rules in Scotland

The Advance Information Checklist includes a number of upcoming legal requirements in relation to the Procurement Reform Act and the new Public Contracts (Scotland) Regulations.  These inclusions do not reflect the legislative requirements in their entirety but offer a sample for assessment purposes.

These additional legal requirements are included in the 2015/16 round of assessments but a moderated approach has been applied to allow organisations time to develop compliant processes.

If an organisation fails to meet a legal requirement in the 2015/16 round of assessments, this will be flagged as "action required" and the organisation will still receive their assessment score. The score will not be affected.

Please note:  Following the 2015/16 assessments and once the new legislation is implemented, if an organisation fails to meet any of the legal requirements, they will receive a "fail" for the assessment.

 

 

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