On the 31st of January 2019, the ESPD word document was updated to version 1.13 to include more guidance on completing question 2A.3 National identification number;
On 10th January 2019, the Exclusion, Selection and Award Criteria - ESPD (Scotland) station was updated to include information on utilising financial ratios in the ESPD (Scotland) module on PCS.
On 7th January, further guidance on sustainable procurement has been included throughout the following stations and substations:
- Route 3 - Develop Strategy - Profiling the Commodity/Service
- Route 3 - Develop Strategy - Profiling the Commodity/Service - Commodity Service Characteristics
- Route 3 - Develop Strategy - Profiling the Commodity/Service - Supply Market Analysis
- Route 3 - Develop Strategy - Initial Opportunity Assessment
- Route 3 - Develop Strategy - Develop Commodity/Service Strategy
- Route 3 - Develop Documents - Specification
On 12th September, the Procurement Journey was updated to include Fair Work practices Best Practice guidance, including practical tools and guidance. The guidance can be found via the Additional Resources section and is also embedded throughout the relevant stations of the Procurement Journey.
Part II of the ESPD: Information concerning the bidder– Instructions for Bidders, has been updated to reference both the General Data Protection Regulation & the Data Protection Act 2018.
Please note that a review of the guidance around specific questions within the PCIP Full and Medium assessments has been conducted by the PCIP project team. The relevant documents in the Procurement Journey have now been updated to reflect these changes, which apply to questions 1.8, 1.9, 1.10, 2.6, 4.2. Please note that only guidance has been amended and that the questions themselves have NOT been altered.
On 13th July, the the Procurement Journey was updated to include a reference pack that has been designed to help procurement practitioners and other stakeholders better understand the changes that the European Union legislation made to the public procurement regime in Scotland.
On the 18th of June, the new Supplier Journey went live. The Supplier Journey provides guidance for suppliers on how to bid for public sector goods services and health and social care contracts. The Supplier Journey can be found at www.supplierjourney.scot
On 4th June, the Procurement Journey was updated to include guidance on General Data Protection Regulation (GDPR)
On 21st May, the Procurement Journey was updated to include guidance on the Change To Tax Legisiation That May Apply To Temporay Or Interim Workers - IR35.
On 23rd April 2018, the Procurement Strategy and Annual Procurement Report section, which is located in Leadership & Governance was updated to include SPPN1/2018 - Annual Procurement Reports, revised Procurement Strategies and notifying Scottish Ministers.
From 9 April 2018, an electronic version of the ESPD (Scotland) was incorporated into Public Contracts Scotland (PCS) and is available for you to use. This electronic version of the ESPD (Scotland) is known as the “online ESPD (Scotland) module on PCS”.
The online ESPD (Scotland) module on PCS allows you to select all of the exclusion and selection criteria required for your procurement exercise from pre-populated lists and include additional information where required e.g. for insurance levels you can enter the value of insurance levels needed you’re your procurement process.
This change means that all ESPD information will be held in this self-contained on-line ESPD (Scotland) module, and therefore minimum requirements, exclusion and selection criteria information do not need to be added to the Contract Notice and cross referenced to an ESPD (Scotland) question.
If you currently use PCS-Tender for your procurement exercises then you should continue to do so. The word version of the ESPD (Scotland) will also still be available to use and if using either the word version of the ESPD (Scotland) or PCS-Tender then you will need to add any additional minimum requirements, exclusion and selection criteria information to the Contract Notice as per the current process.
The Procurement Journey has been updated to reflect the launch of the online ESPD (Scotland) module. The main stations that have been amended are:
- Route 3 – Develop Documents
- Route 3 – Exclusion, Selection and Award Criteria
- Route 3 – Exclusion Criteria
- Route 3 – Selection Criteria
- Route 3 – ESPD (Scotland)
- Route 3 – Contract Notice and Advertising
- Route 3 – Supplier Selection
- Route 3 – Assessing Responses
- Route 3 – ESPD (Scotland) V1.10
- Route 3 – ESPD (Scotland) Standard Statements v1.10
- Route 2 – Develop Documents Route 2 – Exclusion, Selection and Award Criteria
- Route 2 – Exclusion Criteria
- Route 2 - Selection Criteria
- Route 2 – ESPD (Scotland)
- Route 2 – Contract Notice and Advertising
- Route 2 – Supplier Selection
Some additional fields were added to Public Contracts Scotland Contract Register on 30 March 2018. These optional fields can be used for local reporting requirements. For further information please refer to:
- Route 2 - Develop Strategy
- Route 3 - Develop Strategy - Profiling the Commodity Service - Contract Status & Spend Analysis
Dynamic Purchasing Systems
A new information page has been added to the Procurement Journey on Dynamic Purchasing Systems (DPS). This new page can be accessed from the “Additional Resources” block, which can be located both at the bottom of the home page and on the left hand side of station pages.
Construction Related Queries
The Homepage has been updated to clarify that while the Construction Manual is being updated the Construction Procurement Policy Unit would be please to answer any questions. They can be contacted at: email@example.com
European Threshold Changes
The European Threshold values, that are subject to the Public Contract (Scotland) Regulations 2015, changed on the 1st January.
The thresholds set out in the Procurement Reform (Scotland) Act have not changed.
Decisions of the European Court of Justice and the national courts provide interpretation of the requirements of the EU Treaty and the EU Procurement Directives and can establish precedents which must be observed. Caselaw, by its nature, is constantly evolving and can have significant effects.
The legal framework is not static: it evolves through new/amended legislation, through European Commission decisions/guidelines and through court judgments. Every public body should therefore ensure that it has appropriate arrangements in place to ensure that staff involved in procurement activity are kept up to date with developments in the legal framework and are equipped to meet their legal obligations.
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