By using project plans and reporting tools, it is possible to manage the development and implementation of the strategy. The UIG should work with the Commodity/Service Manager and complete a project report. The frequency of reporting may vary from organisation to organisation and project to project depending on issues such as:
- The risk and complexity of the project
- The structure and culture of the organisation
Planning is a continual process and you should use lessons learned to inform your current and future plans.
A Procurement Journey Project Plan based around the Procurement Journey is available for your use.
Suggested review and sign off points are:
- At project initiation
- After initial opportunity assessment
- For approval of strategy including budget
- For approval of OJEU, ESPD and/or ITT
- At contract award stage
- At implementation stage
Any review and agreement to the project plan should be subject to your organisation's governance arrangements.
For high risk, business critical projects a more formal review process may be required. In simple terms, it is a review of an acquisition programme or procurement project carried out at a key decision point by a team of experienced people, independent of the project team.