By using project plans and reporting tools, it is possible to manage the development and implementation of the commodity/service strategy. The UIG should work with the Commodity/Service Manager and complete a project report. The frequency of reporting may vary from organisation to organisation and project to project depending on issues such as:

  • The risk and complexity of the project
  • The structure and culture of the organisation

Planning is a continual process and you should use lessons learned to inform your current and future plans.

Quickfire Guide

Quickfire Guide

Sign Off

Suggested review and sign off points are:

  • At project initiation
  • After initial opportunity assessment
  • For approval of strategy including budget
  • For approval of the procurement, Contract Notice, selection stage, SPD and/or ITT
  • At contract award stage
  • At implementation stage

Any review and agreement to the project plan should be subject to your organisation's governance arrangements.

For high risk, business critical projects a more formal review process may be required. In simple terms, it is a review of an acquisition programme or procurement project carried out at a key decision point by a team of experienced people, independent of the project team.