Step 3(a): Advanced Information

What?

Some Advance Information will be requested by the assessor ahead of the Assessment Day.

There are a selection of questions that will be assessed prior to the Assessment Day.

The Advance Information Checklist contains a list of the requested documentation - each Centre of Expertise will be able to offer specific guidance on what information is required.

Why?

The purpose of requesting Advance Information is to streamline the "on the day" assessment process.

Having information in advance of the assessment day will allow assessors to score some of the Assessment Questions prior to the assessment day itself.  Any final clarifications may be made on the assessment day, if necessary.

When? The Advance Information will be requested by the assessor at least 6 weeks prior to the assessment day.
Where?

The assessment of the Advance Information will take place off-site.

Any final clarifications should be made on the assessment day.

Types of Advance Information

There will be 2 types of Advance Information requested:

1. Information Selected by the Assessor

This is a request for specific tender or contract information selected by the assessor e.g. the exist strategy from contract SLC06-2014 awarded to John Smith & Son.

2. Information Selected by the Organisation This is a request for specific information/evidence which can be selected by the organisation e.g. provide evidence of a supplier improvement plan.

 

The Advance Information Calculator, found in Step 3(b), should be used by assessors to determine which information could be requested.

Public Procurement Rules in Scotland

The Advance Information Checklist includes a number of legal requirements in relation to the Procurement Reform Act and the new Public Contracts (Scotland) Regulations.  These inclusions do not reflect the legislative requirements in their entirety but offer a sample for assessment purposes.

These additional legal requirements were included in the 2015/16 round of assessments but a moderated approach was applied at the time to allow organisations time to develop compliant processes.

Where an organisation failed to meet a legal requirement in the 2015/16 round of assessments, this was flagged as "action required" and the organisation still received their assessment score.

Now that the new legislation has been implemented and compliance is required, if an organisation fails to meet any of the legal requirements, they will receive a "fail" for the assessment.