You should now be at a stage where you have identified the successful tenderer(s).
From a fraud awareness perspective, the following checks should be made before progressing to the next stage.
Before a you award a contract you should check the following points:
A Contract Award recommendation report should be prepared by you prior to approval by the appropriate authority level within your Organisation. This recommendation report should be endosed by the User Intelligence Group.
Once you have obtained approval you can notify both the successful and unsuccessful tenderers of the outcome.
Quickfire Guide
As soon as possible you should:
If requested, you also have to provide the characteristics and relative advantages of the successful tender, within 30 days of request.
Information should also be provided to tenderers about the grounds for any decision:
Your Organisation may withhold Contract Award information where the release of such information:
Any tenderer may request additional information regarding the tendering process. You should respond in a timely fashion to any such requests.
If PCS-Tender is being utilised, the notification can be issued electronically through this system.
Where you have not built an electronic catalogue as part of the tender process and the commodity/service is deemed to be catalogueable, you should set up the successful tenderer on the Pecos Content Management System (PCM) to ensure that you can prepare the catalogues.
For complex regulated procurements, you may find some of the guidance and tools in Route 3 to be of benefit.
Consideration must also be given to Planning, Sustainable Procurement and Risk Management throughout this stage of the Journey.
(file type: docx)
(file type: docx)
(file type: docx)