A brief is the written document that includes your requirements for your procurement exercise.
Quickfire Guide
As a minimum your Brief should include:
Key Requirements |
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Outputs |
Examples may be:
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How bids will be evaluated |
Include your evaluation criteria and weightings. These should be communicated to all potential bidders. |
Contract Management |
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The Prepare a Brief document provides a template that you can populate to issue to tenderers alongside the Invitation to Quote (ITQ) letter. It includes guidance on how to do this that can be deleted when the ITQ is ready for issue.
To prepare a brief, you should gather information to help you make decisions on what your requirements are. This will include research on:
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Knowledgeable People/Experts |
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Market information |
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Any decisions on what your brief will include should include the risk and value involved.
Organisations should ensure that all relevant procurement documents make reference to the Data Protection Regulations (DPR) and update their terms and conditions.
If you are in any doubt you should seek legal advice/speak to your procurement department or your Centre of Expertise (CoE) to help finalise your brief and ensure your ITQ and any other documentation that you issue is DPR compliant
Checklist
Before carrying on, please check you've got everything you need:
(file type: doc)
(file type: docx)