SPPN 4/2021-Annual procurement reports for 2020 - 2021: revised procurement strategies and notifying Scottish Ministers

SPPN 4/2021-Annual procurement reports for 2020 - 2021: revised procurement strategies and notifying Scottish Ministers

This policy note provides details of how a public body should notify Scottish Ministers of the publication of their annual procurement report covering the financial year 2020-21, including submitting a completed template provided at Annex A of the SPPN..

It also provides information on notifying Scottish Ministers of the publication of a revised procurement strategy as well as updating expectations with respect to Fair Work First, climate change and circular economy obligations.

Key Points

 A public body must notify the Scottish Ministers when publishing an annual procurement report under section 18 of the Procurement Reform (Scotland) Act 2014 ("the 2014 Act");

 A public body must notify the Scottish Ministers when publishing a procurement strategy or any revised strategy prepared under section 15 of the 2014 Act;

 Based on publication periods from previous years, it is not unreasonable to expect an annual procurement report to be published no later than five months following the end of a public body’s financial year

In addition, while individual annual procurement reports must meet legislative requirements set by the 2014 Act, public bodies will also find them helpful in outlining how their procurement activity is contributing to the delivery of broader aims and objectives, e.g. how they are using their procurement activities to tackle the climate emergency. This means that there is likely to be some variation in the content of reports. At the same time, it is important to ensure consistency of the information common to all annual reports, as this will be helpful to the readers of individual annual reports, and for the analysis of such.

With this in mind, public bodies should complete the template at Annex A to this SPPN and include it in the email referred to at paragraph 7 of the SPPN.

This template is unchanged from the previous year. At present, it focuses largely on data that relates to the minimum content required by the 2014 Act and is consistent with existing guidance embedded within the Procurement Journey. The template requires information that will be helpful to public bodies in managing their contracts and suppliers and so should be readily available